apostili

Legalization and apostilling of document

A document issued in Georgia needs legalization or apostilling in order to be applied in a foreign country.

Legalizing/apostilling a document means certifying the authenticity of a signature, powers of a signatory, seal or stamp of the document.

Apostilling a document is a single-stage procedure and implies the authentication of a document by one specific agency alone. An apostilled document can be used in the territory of any state that is party to the Hague Convention of 5 October 1961 on Abolishing the Requirement of Legalization for Foreign Public Documents (see detailed information about the parties to this convention on the website).

In contrast to apostilling, the legalization is a long procedure which involves several entities. In the process of legalization, a document shall be legalized by a consular department of a recipient country (consular legalization), following which the document can be used in this particular foreign country alone.

Legalization is required for those states which are not parties to the Hague Convention of 5 October 1961 on Abolishing the Requirement of Legalization for Foreign Public Documents. Legalization is also required for the Republic of Greece.

Documents subject to apostilling/legalization

  • Documents issued by the Ministry of Education and Science of Georgia and entities falling therein; also documents issued by educational institutions within the scope of their competence;
  • Documents issued by medical institutions within the scope of their competence;
  • Documents issued by judiciary authorities;
  • Public notary acts;
  • Documents issued by administrative bodies of Georgia;
  • Document certifying the identity of a copy with the original document issued by administrative bodies;
  • Translation of a document performed by administrative bodies, which is subject to apostilling;
  • Apostilling is required for both an original document and its notarized copy as well as for a document of administrative bodies that certify the identity of a copy of the document with the original document.

 

Following documents are not subject to apostilling/ legalization

 

  • Documents issued by diplomatic and consular representations of Georgia abroad;
  • Documents issued by legal entities in private law (except medical and educational institutions);
  • Documents concerning customs and commercial operations, issued by administrative bodies;
  • Documents certifying identity, copies and photocopies thereof except for copies of passports of Georgian citizens which are certified by the issuing authority;
  • Military Service Cards;
  • Vehicle registration documents (registration certificates) and driver licenses;
  • Receipts issued by administrative bodies;
  • Public notary acts certifying identity of copies with original documents and the authenticity of translators’ signatures;
  • Normative acts registered in the State Registry of Normative Acts of Georgia;
  • Documents issued by de facto authorities and officials of the Autonomous Republic of Abkhazia and former Autonomous Republic of South Ossetia.

 

Apostilling/legalization services are provided in following administrative bodies in Georgia

 

  • Public Service Development Agency (performs apostilling/legalization of those documents which do not fall within the competence of the National Center for Educational Quality Enhancement and Service Agency).
  • National Center for Educational Quality Enhancement (performs apostilling /legalization of those documents which are issued by the Ministry of Education and Science of Georgia and entities and educational institutions falling within its system)
  • Service Agency (performs apostilling /legalization of those documents which are issued by Service Agency of the Ministry of Internal Affairs of Georgia)

Note: Before presenting a legalized document in a foreign country, it shall be certified by an accredited diplomatic/consular representation in Georgia of relevant foreign country (consular legalization) where the legalized document is to be presented.

Apostilling/legalization of translation of document to be presented in foreign country

If a citizen needs apostilling/legalization of a translation of document issued by an administrative body in order to use it in a foreign country, the translation must be performed by an administrative body. Moreover, the apostilling of translation depends on an administrative body translating the document. One of the bodies performing translation is the Public Service Development Agency, in particular, Service of Apostil and Legalization.

Terms of service

This service is rendered in any branch of Public Service Development Agency or Public Service Hall. Document(s) may be submitted by both a person in whose name the document is drawn up and any other person (power of attorney is not required).

Translation of one document or apostilling/legalization of a copy of document

 

Term                                      Fee

 

Eights business day   20 GEL

Fourth business day  40 GEL

Second business day  70 GEL

The same day             100 GEL

 

Translation fee is 20 GEL per page.

Note: Since the administrative translation is, for its part, subject to apostilling, the fee of translation with apostilling is determined in the following way:

For example, a fee for apostilling a document within eight business days totals 20 GEL, the fee of translation is 20 GEL (per page) whilst the apostilling of translation costs 20 GEL (60 GEL, in total). The fee varies by number of pages to be translated and term of apostilling.