E-apostille in Georgia

http://hcchasiapacificweek.org/e-app_forum_provisionalprogram.php http://www.hcch.net/index_en.php?act=publications.details&pid=6138&dtid=49 http://www.hcch.net/upload/eapp_forum9_cr_en.pdf http://www.hcch.net/upload/eapp_forum9_cr_en.pdf    Goal and Opportunity  ccording 9th International Forum on the e-APP (9 and 10 October 2014 Hong Kong Special Administrative Region of the People’s Republic of China) CONCLUSIONS & RECOMMENDATIONS 180 Competent Authorities from 22 Contracting States (Including Georgia) have already implemented one or both components of the e-APP. Participants congratulated Georgia that are progressing with the implementation of one or both components of the e-APP, such as the Implementation in production of an eRegister and the planning of issuance of e-Apostilles. Conference Participants noted the increase in the number of electronic public documents issued around the globe and that e-Apostilles offer the only solution for apostillising electronic public documents. Taking in consideration mentioned above facts Georgia (in face of Country local authority Public, services Development Agency, Ministry of Justice of Georgia) should perform following tasks to reach their goals in this field (and in the Identification Services / Organizational developments as a whole):

  1. e-Apostilles (As a electronic document) Design;
  2. e-Apostilles Solution (Legal, technical, Operational);
  3. e-Apostilles Implementation’
  4. e-Apostilles Recognition.

Current Status: To support this process following projects was finished: CA – Certificate Authority  Centre;

  • Issuing eID – Digital Electronic Identification Card;
  • eID Contains – Authentication And Signing Digital certificates accessible by PIN;
  • Promoting eID awareness and usage benefits – Continued process;
  • Developing eID based Remote Services –  my.gov.ge – Citizens portal where Georgian citizens can  Request and receive Remotely developed by Government  Services – Authentication and document signing is performed by digital certificates stored in the eID card and verified by Certificate Authority (CA);

Conclusion:  So taking in consideration e-app community best practices (New Zealand, Spain, and Great Britany) is very important to avoid mistakes, analyze lessons learned, involve persons and  tools available in the field and develop adequate to country e-APP services. Especially from  The e-Apostile Pilot Programm of the HCCH and NNA. [1] http://www.hcch.net/index_en.php?act=publications.details&pid=6138&dtid=49 [2] http://www.hcch.net/upload/eapp_forum9_cr_en.pdf [3] http://www.hcch.net/upload/e-app2014_fo_pres_gl.pdf

 

E-apostille – to create an electronic document of international standard of document apostilling and legalizing; after the implementation of the project documents can be certified by electronic signature and electronic adhesive sticker (realization of electronic document and sticker electronically).

Main objective:

Creation of electronic version of document apostilled and legalized in accordance with the rules of international Apostille Convention.

Project outcome:

An electronic document certified apostilled in Georgia has been recognized by parties to Hague Apostille Convention, enabling Georgian citizens to electronically send apostilled documents to receiving country and before departure, verify the compliance of the document with the requirements of receiving party.

This issue, in terms of development of Agency’s identification services, complies with and depends on the Commitment 8 – “Digital Signature and Online Identification” of the Open Government Partnership Georgia Action Plan for 2014-2015 approved by the decree of government of Georgia, which must be implemented in 2014-2015.

After the implementation of the commitment documents can be certified by electronic signature and electronic adhesive sticker (realization of electronic document and sticker electronically).

Project is in line with 2014 conference recommendations of Hague Convention (9th International Forum on the e-APP (9 and 10 October 2014 Hong Kong Special Administrative Region of the People’s Republic of China) CONCLUSIONS & RECOMMENDATIONS), participants of which noted that the design and scheme of (printed and electronic) apostilles must correspond to a model attached to the Convention. To simplify the circulation of official documents, participants underscored the need to ensure the closest possible compliance with this model and the importance of the issuance of trilingual and bilingual apostille certificates.

Planned activities

Phase 1 – 12.2015

E-Apostilles (as an electronic document) Design – to design an electronic document in accordance with the Convention agreement;

Phase 2 –  12.2016

  1. E-Apostilles Solution (Legal, technical, Operational) – to create environment for electronic document – technical, legal, operational;
  2. E-Apostilles Implementation – to implement decision;
  3. E-Apostilles Recognition – to secure recognition of the electronic document by Hague parties.

( #557, 18 September 2014)